Export a final PDF with fonts embedded, or convert text to outlines when your artwork workflow allows it. This stops missing fonts being replaced and changing line breaks or spacing.
📄 For documents
- Use a PDF export option that embeds fonts.
- Remove comments and tracked changes.
- Open the exported PDF on another device.
- Compare headings, tables, symbols, page breaks and special characters with the source.
✏️ For vector branding artwork
- Convert text to outlines, curves or paths before exporting AI or SVG files.
- Keep a separate editable source file for your own future changes, because outlined text cannot be edited like normal type.
⚠️ Warning: do not send an editable Word, presentation or design file and assume production will have the same fonts installed. We print the file as supplied.
🔤 If a font cannot be embedded
Use a licensed embeddable alternative or outline the final text.
❓ Frequently asked questions
How do I know the fonts are embedded?
Open the exported PDF on a device that does not have your fonts. If it looks identical, they are embedded.
👉 Related guides and next steps