Bulk personalisation must be supplied as a clean production list. Different names can be printed. The main risk is whether the list can be followed without duplicates, omissions or unclear quantities.
📋 Build the list
- Use one spreadsheet row per finished item.
- Put the exact text to print in a dedicated column.
- Add quantity as a separate column when a name repeats.
- Keep capitalisation, punctuation and spelling exactly as required.
- Add the product or design reference when one order contains several versions.
✅ Check before sending
- Count the spreadsheet rows and total quantities.
- Compare that total with the paid order quantity.
- Search for unintended duplicate names.
- Confirm no rows are hidden or excluded by filters.
- Remove notes that should not be printed.
⚠️ Warning: the production list is treated as print information. Final spelling and completeness must be checked before submission.
🔁 Different names or designs in one order
These can be included in a multi-unit order when the product allows personalisation. Supply the print-ready design and the list in the requested format, and make the relationship between each item and name unambiguous. For pens and pencils, the rules are in ordering different names for a group.
🔎 If names are missing or duplicated
Send the order number and a spreadsheet containing only the affected names, clearly marked with the missing or duplicated quantities, so support can check them against the original list.
❓ Frequently asked questions
Is there a minimum order for personalised items?
See getting pricing and an invoice for a large order and the product's own quantity rules.
👉 Related guides and next steps